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ninjas 

Manage you Gmail email Ninja style.

There’s White belt, Green belt, black belt, and then there the Gmail master.

This stuff is just lots of Gmail tips to save time, increase your productivity, and manage your email efficiently. Start with the tips that are right for you, based on how much email you get each day.

In White Belt there are some simple stuff like -

  1. Use stars to indicate a note is special.
  2. Reply by chat.
  3. Organize your email with labels.
  4. Clean up your inbox using “Move to”.
  5. Search your mail instead of sorting.
  6. Archive messages instead of deleting.
  7. Import your email and contacts from old address.
  8. Spice up your inbox with a theme.
  9. Help get rid of spam.

In Green Belt -

  1. Using voice and video chat, To-do lists.
  2. Use filters to control the flow of incoming email.
  3. Highlight important emails using filters and colored labels.
  4. Send email from your phone.
  5. Preview attachments without downloading them.
  6. Avoid email gaffes with undo send.
  7. Updating status message in chat.
  8. Use Attachment Detector.
  9. Use vacation responder, Emoticons.
  10. Save notes in your drafts.

Things get a little more advance in Black Belt -

  1. Use keyboard shortcuts, Search operators.
  2. Filter email with personalized email address.
  3. Use indicators, Gears, add multiple attachments.
  4. Add “EMO” to the subject of one-liner messages.
  5. Set up canned responses.
  6. Use quick links and preview services like YouTube, Flickr etc.
  7. Send and archive in one step and send to receive from multiple address.
  8. Pictures!

gmail master

  1. Bring Google Calendar and Docs to Gmail.
  2. Send SMS from Gmail.
  3. Sign out remotely.
  4. Personalize RSS feed.
  5. Access your mail via https.
  6. Search for superstars by name.
  7. Use Gmail on your domain.
  8. Shift click multiple messages.
  9. Set Gmail as your default email client.
  10. Emphasis the importance of words in chat. (and finally)
  11. Quote selected text to respond to a long thread.

You can read the tips in detail here and download the download the PDF here.

 

 

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